Job title: Director, Finance and Operations

Status: Full-time (35 hours / week)

Reporting to: Chief Executive Officer

Les Maisons Kehilla (current name is Kehilla Montreal Residential Programs) is a registered charity under Canada Revenue Agency. It is a newly formed housing organization representing eight buildings with over 1,000 apartments offering a mix of social and affordable rents to a full spectrum of the Montreal community from young families to seniors. In order to meet the growing demand for low-cost housing in the community, the organization is in the process of growing its service offering by developing new housing projects.

Job summary

Under the banner of Les Maisons Kehilla, the Director of Finance and Operations (the Director) is responsible for overseeing the financial and operational management of the organization and its eight affordable and social housing buildings, including two assisted living buildings (Résidence pour personnes âgées (RPA)) as well as any future housing projects.

We want to attract someone who shares our commitment to ensuring that our tenants benefit from a dignified, safe and comfortable living environment, and has the talent and drive to transform that commitment into action. Reporting to the Chief Executive Officer (CEO), the Director provides strategic, financial, business and risk management advice to the CEO and Board of Directors with respect to the finances and operations of Les Maisons Kehilla. As the Director, you will be equal parts strategist, collaborator, leader, and problem solver with the goal of optimizing operational efficiencies regarding processes and systems. Underlying these responsibilities is a firm commitment to ensuring a tenant- centered approach grounded in respect and proactive communication.

Duties and Responsibilities

  • Review and approve decisions related to deferred maintenance and repair projects, ensuring the prioritization of the projects (urgent / short-term, mid-term and long- term) for each building and that project costs are within the annual budget approved by the Board of Directors.
  • Play a prominent role in managing capital renewal and renovation projects including establishing standard requirements, organizational capital plans, business case development, project development and collaboration with both internal and external stakeholders to ensure the needs of the organization are met.
  • Identify inefficiencies in company systems and advise on approaches to more efficient uses of resources, including devising strategies to save the organization money.
  • Establish profitability standards and financial goals for the company.
  • Establish and control budgets across all departments.
  • Report all financial discrepancies or report findings to the CEO.
  • Develop and oversee the implementation of operational strategies, policies, and procedures related to facilities management.
  • Oversee the process for identifying and implementing a property management software that meets the spectrum of needs, including financial management, tenant experience, maintenance and building management.
  • Oversee present and future information technology needs, and plan, implement and standardize the infrastructure as per best practices.
  • Establish operational goals and Key Performance Indicators and monitor progress towards achieving them.
  • Manage and motivate the members of the Finance and Operations teams, determining objectives and priorities and providing leadership and guidance to ensure optimal performance.
  • Collaborate with other departments to identify and address operational inefficiencies and ensure positive collaboration.
  • Conduct regular performance evaluations, providing feedback and coaching as necessary.
  • Develop and maintain strong relationships with vendors, suppliers, and other business partners.
  • Ensure compliance with industry regulations and standards, with an emphasis on safety and security.
  • Ensure a tenant centered approach founded in respect in all interactions.

Qualifications

  • Accounting designation (CPA) or bachelor’s or master’s degree in business administration, operations management, finance, or a related field.
  • At least 5 years’ experience in planning and managing finance functions, ideally within a public or not-for-profit environment.
  • Proven analytical, problem-solving, and decision-making skills.
  • Exceptional communication and interpersonal abilities.
  • Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Working knowledge of industry-specific software and tools.
  • A strategic mindset with the ability to think creatively and outside the box.
  • Proven leadership and team management skills.
  • Ability to work well under pressure and in a fast-paced environment.
  • A background in property management or real estate is strongly preferred.
  • Criminal and credit background check is required.

Interested candidates may submit their Curriculum Vitae along with their cover letter to secure@kehillamontreal.org, no later than March 7, 2025